CHILDREN’S GLOBAL NETWORK, PAKISTAN (GUARANTEE LIMITED)

 

TENDER DOCUMENT

 

PRODUCTION OF PROJECT VIDEO DOUCMENTARY TO CGN-P UNDER TENDER ENQUIRY No: CGNP/009/2016

Children’s Global Network, Pakistan (Guarantee) Limited hereby invites tenders from production houses / firms, on item rate basis, for the production of project Video documentary as per Annexure – 1.

GENERAL TERM & CONDITIONS

1.               All participating firms/production houses/consultants should be registered with income tax and sales tax departments (Registration numbers should be clearly mentioned and valid documentary evidence be attached).

2.               The firms should have a minimum of 5 years of experience in documentary production, airing and/or launching of documentary, and should have proper set up in Islamabad or Lahore or Karachi.

3.               Sealed quotations should be submitted on proper letter head and should reach to PURCHASE COMMITTEE; address: Children’s Global Network, Pakistan (Guarantee) Ltd House # 08, Street # 04, G-6/3, Islamabad before 15th October, 2016 before close of business i.e. 5:00 p.m.

4.               The rates quoted shall be considered valid for the period of 3 months. The suppliers / firms will be bound to produce/deliver the required documentary of the approved quality at CGN-P office Islamabad. No extra charges/facilitation will be provided during assignment.

5.               The bid should not have any over-writing or cutting. Bids with any of the aforementioned defects will not be considered.

6.               Incomplete quotations, quotations not conforming to tender requirements or with vague replies will not be considered.

7.               All the taxes levied must also be clearly stated.

8.               The selected firm should complete the delivery of items as per CGN-P’s schedule.

9.               The sealed envelope must be superscribed with “CGN-P/009/2016”.

10.           CGN-P reserves the right to extend the opening date of the bids, cancel the tender or accept / reject any or all bids, without assigning any reason.

11.           The Purchase Committee may ask the bidders to provide samples of the quoted items.

ANNEXURE – 1

 

Terms of Reference

Video Documentaries under Project

“Improving Reading in Low Cost Private Schools“

Background

Children Global Network Pakistan wants to seek the services of a firm or production house (hereinafter termed the Consultant) that is competent in producing video documentary.

Objective of the Assignment

The basic objective of this assignment is to develop/ produce video documentary (advocacy and awareness raising) depicting challenges in reading of children in English and Urdu language especially for target classes kindergarten to grade two. Contrary  to this the documentary covers various activities of the intervention of CGN in target schools. The documentary will be produced in Urdu and English languages.

Outputs and Period of Performance: 

The potential consultant will produce a 5 minutes documentary within two months period after receiving work order.

Target Audience

The target audience for the documentary is:

·         Students and teachers working in classrooms

·         Mothers and families

·         Private school Owners/ principals

·         Teachers during training

·         CGN-P team

·         Any other suggested by CGN-P

The Intervention Brief:

Through the proposed 18-month long intervention CGN-PK aims to strengthen the capacity of 60 low cost private schools, in three tehsils of district Lodhran for promotion of reading skills in students enrolled in Grades KG – II with the following objectives:

Ø  Undertaking a comprehensive capacity building exercise of 180-member teaching faculty of the said schools;

Ø  Providing a set of 30 books in each school;

Ø  Orienting mothers of enrolled students about creating a reading environment at home; and

Ø  Developing a book containing stories written by enrolled students.

 

 

 

 

 

 

 

Beneficiaries:

Type

Male

Female

Total

Students

3,330

3,330

6,660

Teachers

90

90

180

Mothers

6,000

6,000

Total

 

 

13,380

 

Specific Tasks/Roles and Responsibilities

Requirements: Pre & Post production and Final Products

Pre-production

  • Provide all pre-production services that is background research, concept note, script, and production schedules. All the material will be reviewed by Children’s Global Network and suggestions will be incorporated in the final script
  • Visit the project sites and interact with the target audience who’ve been impacted by the Project interventions.
  • Provide all production facilities including performance set and stage, sound system, costumes, etc. if any, make-up, crew, all logistics for the crew, which may include but not be limited to travel, accommodation, food, insurance etc.

·         Present a complete plan of action and recording schedule to coordinate their visit and meet the concerned persons

·         Narrative storyboards will be shared along with final scripts of both documentaries & mentioned success stories. The detailed storyboards are expected covering every shot to be captured.

Technical Expertise & Production Crew

  • Advance technical expertise in video-graphy.
  • Advance technical expertise in sound recording
  • Advance technical expertise in post-production
  • Experience and technical ability in production of b-rolls (rough cuts) as well as finished documentary products.
  • State of the art video filming, sound recording, editing and production equipment
  • Ability to provide basic translations from regional languages to English and Urdu.

Production Equipment

  • Cameras:         Red Epic Professional Camera + Red Rock Rig
  • Three camera shoot (2 Stand Cameras + 1 Drone)
  • 4 K  4096 x 2160 frame size Standard, Wide Angle & Prime Lenses + Filters
  • LED & HMI Lights
  • Sound Proof Studio
  • Complete Professional audio field- Microphones, Boom Mics & switchers

Other technical Requirements

  • All footage should be shot 4096 x 2160
  • B-roll footage must be provided per shoot.
  • For cut piece a SPLIT TRACK AUDIO (natural sound on track, and voiceover and/or music, if any, on the other track) should be sent.
  • “L” cuts, jump-cuts, and transitions must be avoided for edited pieces, no special effects, no b-roll over sound-bites
  • Compression: H.264 video at 15000kbps
  • AAC Audio at 256kbps

Deliverables

It is expected that the work shall include, but not be limited to, the following;

B-roll footage

The Ad-agency to provide 4K broadcast quality video B-roll footage, playable on both Windows and Apple computers, with accompanying detailed shot list and sound bite translation along with time codes (names, ages, and titles of each person interviewed), as well as relevant production notes.

Titles of Documentaries & Aired Clipps

Printed titles for DVDs should have all relevant information including dates of shooting, location, size of video and length of the video footage, etc.

Documentary

10 copies of Documentary in DVDs.

VO & Subtitling

Female Vos required for documentary in both languages Urdu and English subtitling in opposite languages.

Web Version

Web/YouTube/Daily Motions (1-1.5min) will also be provided. The content of this will be done in consultation with the funding agency

Still Photographs

During the shooting 100 quality still photos will be taken.

  • Script of the documentary to be developed by the consultant and approved by the client
  • Documentary to be finalized after the inputs from all relevant persons of the client
  • All raw footage taken during this process shall be provided to the client  and would not be used for any other purpose
  • Child Protection Policy will be followed.
  • Detailed report of the activity (documentary process, launching events & airing) with list of participants and other means of verification.
  • Provison of Detailed Timeline of the consultancy including production of docuemtary.

Required Qualifications and Experience

The consultant will be required to have;

·         Possess considerable experience (at least 5 years) in producing videos documentaries on social issues especially education sector and education projects.

·         Extensive experience in producing development work related to the topic for international and national organizations with the aim of reaching both local and international audiences.

·         Demonstrable expertise on child  rights and gender equality

·         Have national level geographical coverage

·         Local Knowledge of the all social and regions aspects of project areas.

·         Excellent technical capacities (state of art filming equipment preferably High Definition) to ensure smooth and high quality production.

·         Additional experience in development communication will be an added advantage

                                                           

Proposal Requirements:

This activity is only for acradated & unsuspended advertising agencies. The Ad-agencies will have to submit a comprehensive technical proposal, keeping in account the requirements specified above and the project objectives.

 

The Technical proposal should provide: 

a) Company profiles clearly stating the company’s capabilities of undertaking the presented task.

b) A short account of the bidder understanding of the programme/ intervention.

c) Experience in implementing campaigns or developing documentaries of similar nature with other organizations Govt/NGO at least three.

d) Recommendation letter from 02 previous or existing clients stating the competency of the firm/production house developing documentaries of similar nature/social issues.

e) Physical evidence of previous work produced, preferably for the development sector clients for educational projects

f) Detail work plan of activities for the current consultancy with clearly laid out deadlines.

h) Two different innovative scripts with story boards in alignment with the objectives of current consultancy listed above.

i) CVs/profiles of the team, who will work on the assignment, Name of Script writer along with his/her experience

j) Group/firm/organization Registration Certificates with PBA, NTN and STRN. 

 

Financial Proposal will include itemized fees of all production and post-production charges which are inclusive of all as mentioned under specific task and administrative cost including all taxes mentioned separately.

Copy Right/Intellectual Property

·         All information pertaining to this project (documentary, audio, digital, project documents, etc.) belongs to the client, who the Consultancy firm/individual may come into contact with in the performance of his/her; duties under this consultancy shall remain the property of the Client who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of the Client in line with the national and International Copyright Laws applicable. The consultant will have no right of claim to the assignment or its outputs once completed and will not use or reproduce the contents related documents/material without the prior written permission of the client.

                 

TENDER NOTICE

No: CGNP/009/2016

Children’s Global Network, Pakistan (Guarantee) Ltd. invites sealed quotations for production of documentary from well-established and well reputed firms/production houses registered with the income tax and sales tax department for the project documentary. The documentary will cover the progress of a programme “Improving Reading in Low Cost Private Schools” in district Lodharan.

The detailed scope of work and ToRs are available at www.cgnpk.org and www.facebook.com/cgnpk  or collect hard copy during working hours from Monday to Friday from given below address. The last date of submission sealed quotation is 15th October, 2016.  

Admin & Procurement Manager

 House # 08, Street # 4, G  6/3 Islamabad Phone # 2877941-42